Office Management-Staff Officer Support - Skill Level 4 122-014
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IC-CAP LLC is a Woman Owned / HUBZone Small Business working in the Department of Defense and Intelligence Community. We are always looking for highly talented, energetic, and dynamic professionals that are interested in protecting the defense of our nation.
Some of the positions are future positions. Please look at the opening line of the job description to determine if this is an open or future position.
Our positions are not remote unless stated in the job description below.
We are looking to fill this position at the following location(s):
- Denver, CO
Job Description
Office Management-Staff Officer Support - Skill Level 4:
Duties include:
Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
Work collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.
Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
Perform tracking and management of internal and external taskers.
Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
Work with relevant stakeholders to develop project Concept Plans/Design Documents.
Skills and Experience:
Required
Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
Demonstrated experience collaborating with multiple organizations to address office level requirements.
Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
Demonstrated experience briefing Senior leadership on priority issues.
Demonstrated experience managing physical space.
Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
Demonstrated experience in Agency level takers systems.
Education and Experience:
12 Total Years' Experience.
8 Years' Specialized Experience.
Academic degrees may be substituted for years of experience, and years of experience may be substituted for academic degrees.
For specialized experience, any academic degree substitution must match the career field of the required experience.
Security Clearance:
Active TS/SCI and the willingness to sit for a polygraph, if needed
IC-CAP provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status.